Hamilton, MT Archives

(ID: 2024-7058)

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).

Axle is seeking a Procurement Technician to join our vibrant team at the National Institutes of Health (NIH) supporting the National Institute of Allergy and Infectious Diseases (NIAID) located in Hamilton, MT.

Benefits We Offer:

100% Medical, Dental & Vision Coverage for Employees
Paid Time Off and Paid Holidays
401K match up to 5%
Educational Benefits for Career Growth
Employee Referral Bonus
Flexible Spending Accounts:
- Healthcare (FSA)
- Parking Reimbursement Account (PRK)
- Dependent Care Assistant Program (DCAP)
- Transportation Reimbursement Account (TRN)

Overall Position Summary and Objectives

Under this task order, the contractor will independently provide support services to satisfy the overall operational objectives of the National Institute of Allergy and Infectious Diseases (NIAID). The primary objective is to provide services and deliverables through performance of support services.

Deliverables:

Work products and documents related to maintaining purchase card files. collecting invoices, obtaining receiving, following up on issues and/or problems. – Ad-Hoc
Work products and documents related to the providing excellent customer service. – Ad-Hoc

Work Details:

Assist Purchasing Agents with follow up calls to vendors to clarify various questions pertaining to invoices, ACH information, IPP invoicing issues, and discrepancies in shipments and receiving documents. 1

Edit and format procurement documents, correspondence and memos. 2

Ensure files are complete and all required documents are included (Invoices, receiving documentation, FPDS record for all modifications (administrative/closeout), FTE confirmed received emails, PRISM Closeout documentation, NVision ACQ 40 Report, Funding Approvals, all communications containing pertinent information, CPARs final contract report (if applicable). 3

Assists in the preparation and verification of contracts and associated documentation to prepare a complete contract package.
Check submitted documents for completeness and compliance with regulations and policies.
Ensure that all files are complete and in order and final payment has been made before closing out.
Validates receipt of requested items by reviewing packing slips.
Ensure the resolution of unpaid invoices by researching missing and incomplete orders.
Enters data into automated tracking and reporting systems.
Enter data into spreadsheets for purchasing files, utilizing Microsoft Excel.
Maintains invoice reporting logs.
Run Invoice on Hold reports daily to ensure invoices are paid timely.
Resolves invoice problems in coordination with the purchasing agent or contracting officers.
Create and distribute closeout modifications.
Document purchasing files with receiving documentation.
Perform purchase order closeout by ensuring final payment is made and all files are complete.
Document file procurement in purchase orders.
Enter FPDS reporting for modifications/closeouts in accordance with regulations.
Assist other staff members proactively, as required or requested.
Maintain all purchase order files, ensuring all documentation is included (both current and closed.)
File management and clean-up in SAFE MP and AMP.

1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked

Minimum Education

Associate

Additional Qualifications:

Certifications & Licenses:

High School Diploma or Equivalent

Field of Study:

Less Than a Bachelor’s Degree

Software:

Microsoft Office Suite (Word, Excel, PowerPoint)

Skills:

Deliverable Review and Acceptance
Invoice Management

Disclaimer:The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.

The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com

This role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidate’s experience, qualifications, skills, and location.

#INDPSD

(ID: 2024-8368)

Axle Informatics is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations around the globe. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).

Benefits:

100% Medical, Dental & Vision Coverage for Employees
Paid Time Off (Including Holidays)
Employee Referral Bonus
401K Match
Tuition reimbursement and professional development opportunities
Flexible Spending Accounts:
- Healthcare (FSA)
- Parking Reimbursement Account (PRK)
- Dependent Care Assistant Program (DCAP)
- Transportation Reimbursement Account (TRN)

Overview

Axle is looking to add a driven, flexible, organized, and meticulous Project Manager to our dynamic team. The Contractor(s) shall provide services in support of the overall functions of the Division of Intramural Research (DIR), Laboratory of Virology (LV).

Technical Requirements:

Perform data handling and data Inventory of high-tech laboratory equipment manage lab and office equipment registration in the property management portal.
Perform Inventory of supplies, equipment, and services, initiate orders for office and laboratory supplies, parts and services.
Work with staff on the use of Radio Frequency Identification (RFID) labeler and the Inventory system, FreezerPro.
Work with staff to coordinate and assemble data to respond to inquiries from laboratory staff through the USA software applications.
Prepare domestic, foreign, and sponsored travel packages.
Place work orders for lab staff as requested for lab maintenance and repairs using online service request program.
Prepare and maintain tracking spreadsheet for laboratory staff computers; monitor and communicate with SOM/SOS the need for replacements and upgrades.
Work with laboratory staff to ship domestic and internal packages; prepare electronic labels and required paperwork; keep current on required training and certifications pertaining to shipping.
Assist with preparing documents for travel for seminar speakers and other visitors.
Assist with meetings and conferences organization; manage and coordinate calendars for the Federal Task Leader and other staffs.
Work with and meet with administrative staff members to keep up to date on policies and procedures regarding personnel and travel.
Prepare documents for laboratory; review the material for grammar, punctuation, and other errors.
Prepare personnel packages and documents for fellows with research training awards, contract hires, special volunteers.
Review outgoing correspondence and other documents for procedural and grammatical accuracy, proper format, and conformance with established policy.
Prepare a variety of reports and science-related documents.
Establish and maintain a variety of automated and manual subject matter files and records.

Specific Qualifications:

Bachelor’s degree in a related field. Associate degree plus two (2) years of specialized experience is equivalent to a bachelor’s degree.
Two (2) years of related experience.
Knowledge of Microsoft Office Suite (MS Word, Excel, Outlook).
Knowledge of NIH procurement and travel systems is a plus.
Strong communications skills, both oral and written.
Excellent organizational and time management skills.

The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment-based age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com

Disclaimer:The above description is meant to illustrate the general nature of work and level of effort being performed by individual’s assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.