Job Location: Bethesda, MD

This is a high level hybrid position that will directly support the Executive Officer (EO) and Deputy Executive Officer (DEO) of the Institute. This individual will perform a variety of duties consistent with a Management Analyst, Event Planner, Executive Assistant, Change Management Advocate, and workforce outreach. This individual will be interacting with a wide variety of Senior Leaders across NIH and will assist the EO and DEO in a wide variety of items supporting the IC and will need to frequently come on site to support these various efforts.

Maintain Executive(s) Calendar 

Daily Answer Institute Phones – Daily 

Will work on-site when Executive(s) are on-site to provide support. – Ad-Hoc 

Update Various Distribution Lists for the Executive as needed. – Ad-Hoc 

Perform various customer service duties in support of the Institute. – Daily 

Generate, update, maintain, and tracking of various documents for the Executive. Examples include but are not limited to: documents, filing, advanced Excel use, Word Documents, Flyers, meeting minutes/summaries, etc.  

Daily Create and maintain tracking of items for the Executive and the IC as needed 

Daily Coordinate meetings or events for the IC. Examples of some of the scheduling include but are not limited to: -Ad-Hoc Attending meetings as needed with the Executive, and as needed running the presentation slides, documents, or other items for the meeting for the Executive. – Ad-Hoc 

Validate Parking for IC, answer phones, and greet guests 

Daily develops and maintains Excel documents utilizing advanced Excel knowledge and skills for the Executive which include analytics – Ad-Hoc

Reviews various items for consistency, accuracy, clarity, grammar, etc. for the Executive – Ad-Hoc 

Generates draft documents for the Executive to review and incorporates feedback into the documents. Some examples include (but not limited to): the Office of Administrative Management SharePoint intranet site and other SharePoint sites as needed. – Daily 

The Institute is fast-paced and the individual will need to be able to handle multiple priorities at the same time, change direction/priorities quickly, and alert the executive to items that require their immediate attention. – Daily 

Facilitate Change Management for the IC – Daily 

Facilitate events for the IC which may include scheduling travel, greeting guests, organizing events (from start to finish), facilitating WorkLife Committee meetings, etc. – Ad-Hoc 

Facilitate recruitment activities for the IC. This may include monitoring inboxes, drafting recruitment announcements for NIH Listservs, drafting recruitment announcements for publication. – Ad-Hoc 

Ensuring draft documents are 508 compliant for executive – Daily

• Maintains executive(s) calendar and acts as the primary POC for executive(s) 1 
• Attend routine staff and business meetings for awareness and to take notes for distribution. 2 

• Monitor trends and research by management associations and academic institutions and develop job aids, instruction, and other materials to support all of OAM Develop and deliver formal training.
• Provides analysis and advisory services regarding management functions. 
• Analyze information requirements to develop reporting systems including the systems specifications, data gathering and analytical techniques, and systems evaluation methodology. 
• Prepare business process reviews, studies, and reports on efficiency.  
• Assist in researching and preparing program and operational strategies and implementation plans. 
• Conduct in-depth analysis of all facets of operations, document areas for improvement, research improvement methodologies, and recommend courses of action. 
• Prepares a variety of management and administrative studies to analyze and evaluate internal procedures, policies, processes, and systems for the purpose of improving efficiency. 
• Analyze and evaluate proposed changes in operating procedures and draft standard operating procedures.
• Conduct studies and assessments and report findings with recommendations 
• Develop procedures and systems for establishing, operating, and assessing the effectiveness of administrative controls and systems. Document findings of studies and prepare recommendations for the implementation of new systems, procedures, and organizational changes. 
• Analyze the data gathered and develop solutions or alternative methods of proceeding. 
• Review policy, regulatory, and legal requirements for operation document gaps and propose corrective actions.
• Reviews and comments on new or proposed changes to existing policies, procedures, or systems. 
• Conduct assessments of standard operating procedures (SOP) and prepare recommendations for improvement. 
• Evaluate operations against standard operating procedures (SOP) and document gaps or inconsistencies in performance.
• Develop and maintain SOPs for planning meetings, events, and campaigns and submit changes for approval and update as necessary Create SOPS for use in individual positions as needed. 
• Develop methodologies to implement effective change management related to updates or changes to SOPs Asses prior year event plans, budgets, and results to identify trends and report results to management.
• Evaluate feedback from meetings, conferences, and events and recommend changes and improvements to future events Research new trends and industry best practices in event management and recommend changes or improvements to SOPs, event schedules, etc. 
• Assist with Change Management within the IC. 
• Prepares reports in the areas of budget, procurement, HR, travel, etc. 
• Review administrative audit and investigative reports to determine appropriate changes. 
• Review staffing data for gaps in knowledge, skills, and abilities necessary to conduct operations. 
• Review operational and program plans to identify necessary resources and propose actions to address gaps.
• Prepare detailed reports based on research and findings and present at meetings and briefings. 
• Assist with the resolution of Undelivered Orders (UDOs) Make travel arrangements including preparing itineraries, making transportation and hotel reservations.
• Prepare travel orders and expense vouchers using the NBS Travel Management System and maintain electronic files on all travel.
• Prepare invitational travel authorizations and other travel and maintain a file on travel authorizations and vouchers. 
• Coordinate travel arrangements for sponsored participants.
• Assist with the preparation submission, and tracking of foreign participating visa applications monitor NIMHDJOBs inboxes, and triages emails in accordance with internal practices. 
• Review policy and regulations that govern the activities performed in the program. 
• Research and review institutional policies applicable to operations. 
• Review business, operations, and program plans for consistency and compliance with institutional and governmental policies. 
• Draft policy statements and present them to upper management as requested. 
• Draft policy documentation for review by upper management. 
• Prepares reports and presentations for meetings.
• Assist staff prepare briefing and presentation materials for presentation at meetings. 
• Capture meeting minutes and prepare final documentation for distribution to participants. 
• Draft reports for review and discussion at working groups and meetings. 
• Present information and status updates on projects and studies ongoing within the organization. 
• Assist staff in setting up for events and completing administrative reviews.
• Coordinate meeting planning and campaign development along with related internal communication elements with requestors and ensure completeness and accuracy of materials before distribution to participants. 
• Plan and coordinate logistics (location, facility, participant lodging, equipment requirements, etc) for major and large-scale meetings, conferences teleconferences, workshops, and other similar events under provided requirements, budgets, and schedules. 
• Plan and coordinate all aspects of participation including preparing and delivering forms, applications, and presentations, and reserving lodging and transfer.
• Conduct site visits and inspections, review cost assessments, and provide summaries and reports to requesters for final decision-making and funding. 
• Track all meeting costs from start to completion in the event database, reconcile with budgets, and provide standardized reporting to requesters, financial and contracting personnel, and management.
• Prepare authorizations for professional services performed by non-government travelers and for payment after services have been rendered and submit for payment and approval by government officials. 
• Ensure purchased requests related to the event are detailed, routed, and authorized according to current policies and procedures and produced according to required timeframes. 
• Prepare detailed and summary reports and logs of all tasks following meetings to government officials to track event compliance requirements, throughout the planning, execution, and after-action for each event.
• Schedule meeting planning and coordination, site inspection, budget reviews, etc. activities and maintain calendars for appointments and schedules.
• Serve as a point of contact for customers, vendors, and partners concerning meeting specifications, requirements, preferences, registration, confirmations, cancellations, schedules, and cost summaries.
• Prepare project plans for each meeting, conference, or event, including schedules, communication and promotion requirements, participants, supporting resources, and all associated tasks. 
• Assist with writing, designing, and printing, packets, and other meeting presentations. 
• Format text, check for errors, verify 508 compliance assist Executive with facilitating meetings. This may involve taking attendance, monitoring chat, running presentation slides, etc. compiling handouts, and disseminating promotional materials (e.g., flyers, emails, posters), invitations, tent cards, and name badges Coordinate RSVPs and the staff welcome booth or table.
• Attend all planned events to provide troubleshooting and routing support, including coordinating spot maintenance and technical support.
• Collaborate with staff on meetings to include registration information, agendas, handouts, room assignments, and audio-visual needs Manage name tags, signage, graphics, and proceedings production coordination.
• Researches and suggests developing areas of management policy. 
• Conduct formal evaluations for operations and performance and prepare reports and dashboards. 
• Assess organization and design performance measurement and evaluation tools and tactics to document and track performance over time. 
• Measure operational and program performance against government performance requirements develop reports and present findings to upper management. 
• Documents performance shortfalls and recommends corrective actions. 
• Assists operational and program staff in identifying, capturing, and evaluating unique performance criteria. 
• Performs in-depth analysis and statistical comparison of organizational data and information using available software and applications, such as SPSS, R, etc. 
• Conducts statistical analysis of financial, performance, and workforce data with assistance from data analysts, writes queries and packages to conduct deep analysis of business data, and prepares advanced reports and technical findings documentation. 
• Use a variety of database and data repository software and applications available to search, retrieve, and export business and performance data. 
• Conduct an in-depth comparative analysis of organizations against federal agencies and similar industry organizations to baseline performance and efficiency. 
• Use a variety of artificial intelligence tools and assist to design and perform machine learning and deep analytic functions. 
• Assist financial managers prepare annual appropriated budget requests. 
• Write narrative justifications for annual budget requests based on financial manager inputs and requirements. 
• Research and recommend actions and inclusions to ensure compliance with annual budget request regulations and laws. 
• Assist program managers prepare annual budgets based on historical and estimated future spending. 
• Conduct workforce studies and provide in-depth analysis and reporting. 
• Perform job task analysis documenting inventory of billets, knowledge, skills, and abilities of the workforce and analyzing gaps. 
• Draft recruitment announcements for distribution or publication.
• Mentor and train junior management analysts. 
• Coordinate with other senior management analysts to review and standardize practices and procedures to ensure consistency of quality and outcomes. 
• Develop and conduct routine workshops for operational and program staff on management best practices and tactics. 

Certifications & Licenses:

• Change Management – NIH Experience Preferred
• Lean Six Sigma 

• Masters in Administration – Certified 

   

Field of Study:

• Business Management and Administration 
• General Business 
• Hospitality Management 
• Human Resources and Personnel Management 
• Miscellaneous Business Medical Administration Finance 
• International Business 

• Marketing and Marketing Research 

   

Software:

• SharePoint 
• MS Office 
• Concur 
• WebEx 
• ITAS 
• MS PowerPoint 
• MS Teams 
• Concur Government Edition (CGE) Travel System 
• Integrated Time and Attendance System (ITAS) 
• Various Communication platforms (Zoom, Skype, Teams, etc.) 

 

Skills:

• Social Media
• Knowledge of the Federal Travel Regulation 
• Project Management, Website Content Management 
• Meeting Minutes/Summary Reports 
• Executive Level Support 
• Meeting Coordination 
• Outreach Activities 
• Travel Planning 
• Data Analysis 
• Calendaring 
• Scheduling 
• Event Planning 
• Answer IC phones 
• MS PowerPoint Presentation (Creation, updating, running, etc.) in support of the executive 
• Managing an Executive Calendar 
• Parking Validation 
• Updating/maintaining Distribution Lists for the Institute 
• Tracking various items for the Executive 
• Preparing items for Executive review 
• Advanced Excel Use 
• Provide on-site support to the Executive and act as Receptionist 
• Scheduling 
• Contacting various individuals to coordinate/schedule meetings for the Institute and/or Executive(s) 
• New skills may be required to be learned. The individual will need to evaluate the environment and self-identify these skills and be willing to reach out to others for knowledge of this skill and/or do independent research/learning of the skill. 
• Ability to learn, keep up with, and research various policies, procedures 
• Knowledge of the Federal Travel Regulations 
• Website Content Management 
• Advanced Organizational and Filing Skills 
• Maintain Phone Tree and Voicemail System 
• Project Management 
• Meeting Coordinator and/or meeting facilitator 
• Participating in Committees 
• Following up on action items for executive(s) 
• Attending meetings, as needed, with the executive to provide support 
• Travel Planning 
• Customer Service/Support 
• Hospitality 
• Event Coordination/Management

The primary role for this Protocol Navigator (PN) position is to provide clinical research regulatory support through the NINDS Clinical Trials Unit (CTU) for the NINDS Intramural Research Program, including specific groups as assigned. This role is centered around clinical research protocol and informed consent document development and requires expert writing skills. This role also includes IRB submissions, regulatory document management, amongst other regulatory study tasks.

• Work products and documents related to protocol writing and editing; prepare amendments and all necessary forms; develop clinical research and clinical trial protocols, informed consent documents and other regulatory or study-related documents with special attention to the accuracy, consistency, and completeness of documents as well as proper format, spelling, and grammar (in conjunction with the PI and other relevant experts). – Daily
• Work products and documents related to developing clinical documents; review and ensure that protocols and consents meet regulatory requirements and are written in a guideline compatible format. – Ad-Hoc
• Work products and documents related to collaborating with staff on safety, regulatory and monitoring entities; coordinate with staff to integrate and ensure consistency of new/revised documents. – Ad-Hoc
• Work products and documents related to managing, tracking and coordinating regulatory activities for the study protocols, under the guidance of the PIs, from conception/development, through the protocol lifecycle, to study closure. – Ad-Hoc
• Work products and documents related to maintaining all regulatory trial documentation including maintaining a complete and up-to-date Regulatory Binder for each trial; work with staff on the coordination and scheduling of monitoring and auditing visits by various regulatory bodies. – Ad-Hoc
• Work products and documents related to the organization of regulatory protocol meetings and/or reports; interact closely with the clinical research team and other branch/section staff involved in protocol management; guide the protocol navigation process. – Daily

• Develop and review completed new and amended clinical research protocols and related documentation throughout the lifecycle of the study, with special attention to the accuracy, consistency, and completeness of documents. 1
• Develop new and review completed clinical research informed consent and other ethics and regulatory related documentation. 2
• Prepare new and review completed study reports and status updates, including amendments, audits and other administrative documentation. 3
• Develop new and review completed IND and IDE safety, clinical study reports and other regulatory correspondences, including initial submissions, information requests, amendments, and annual reports. 4
• Maintain all regulatory trial documentation including maintaining a complete and up-to-date Regulatory Binder for each trial, documentation of investigator qualifications, trial logs and safety reports. 5
• Assists researchers with protocol development, assembly and review of clinical trial documents.
• Assist researchers develop, prepare internal research proposals, abstract submissions, poster presentations and manuscript drafts.
• Assist researchers develop protocol documentation including schemas, patient calendars and teaching aids.
• Assist researchers develop clinical research informed consent and other ethics and regulatory related documentation.
• Assist researchers prepare study reports and status updates, including amendments, audits and other administrative documentation.
• Assists researchers to develop initial and amended clinical research protocols and related documentation throughout the lifecycle of the study, with special attention to the accuracy, consistency, and completeness of documents.
• Assists researchers develop and maintain trial related documents and operational procedures.
• Assist researchers collect, organize and maintain all study documentation to include investigator qualifications, trial logs, and safety reports.
• Assist researchers maintain accurate records of all protocols and study applications, safety reports, annual reports and correspondence.
• Assist researchers write and edit study protocols, and prepare amendments, reviews, reports, and other necessary forms.
• Assist researchers prepare and submit study safety reports and other regulatory correspondences, including initial submissions, information requests, amendments, and annual reports.
• Assist researchers track and review adverse event files and report events in accordance with Institutional Review Board (IRB) processes and policies.
• Maintains study databases and conducts basic analysis.
• Assist researchers track study requests and protocol approvals, maintaining a record of all submissions and status of approvals.
• Assist researchers prepare, review and submit clinical data to monitoring agencies.
• Assists researchers collect, distribute and file regulatory documents.
• Assist researchers review and submit protocol actions for clearance within the NIH Protocol Tracking and Management System.
• Organize quality assurance activities with pertinent regulatory bodies such as FDA, NIH, pharmaceuticals and others.
• Assist researchers prepare and communicate with IRB and NIH Clinical Center for protocol approval.
• Assist researchers prepare submissions to regulatory bodies in support of clinical trials.
• Provides technical support to researchers and the clinic.
• Work with the NINDS Clinical Trials Unit CTU and NINDS staff on the development and preparation of standard operating procedures SOPs pertaining to protocol navigation and regulatory writing for the NINDS Intramural Research Program
• Prepare draft documents for senior staff review
• Coordinate with other offices eg, Office of Human Subjects Research Protections, Office of Regulatory Support and Compliance, NINDS and NIH offices involved in communication to integrate and ensure consistency of new revised documents with policies
• Collaborate with NIH clinical research scientists, Principal Investigators, Research Coordinators, Protocol Navigators, NINDS Sponsor representatives, CTU staff, and safety, regulatory, and monitoring entities
• Attend in-person meetings located at the NIH campus in Bethesda or virtual meetings, including weekly CTU staff meetings, protocol development meetings, research coordinator forum meetings, as well as regular research team meetings
• Develops and assembles clinical trial documents.
• Develop protocol documentation including schemas, patient calendars and teaching aids.
• Prepare study reports and status updates, including amendments, audits and other administrative documentation.
• Prepare IND and IDE safety, clinical study reports and other regulatory correspondences, including initial submissions, information requests, amendments, and annual reports.
• Develop clinical research informed consent and other ethics and regulatory related documentation description
• Develops and maintains trial related documents and operational procedures.
• Collect, organize and maintain all study documentation to include investigator qualifications, trial logs, and safety reports.
• Maintain accurate records of all protocols and study applications, safety reports, annual reports and correspondence.
• Write and edit study protocols, and amendments, reviews, reports, and other necessary forms.
• Prepare and support submission of study safety reports and other regulatory correspondences, including initial submissions, information requests, amendments, and annual reports.
• Track and review adverse event files and prepare reports in accordance with Institutional Review Board (IRB) processes and policies.
• Collects and distributes regulatory documents.
• Review and submit protocol actions for clearance within the NIH Protocol Tracking and Management System.
• Organize quality assurance activities with pertinent regulatory bodies such as audits by FDA, NIH, pharmaceuticals and others.
• Prepare researcher communication with IRB and NIH Clinical Center for protocol approval.
• Prepare submission documentation for regulatory bodies in support of clinical trials.
• Manage, track and coordinate regulatory activities for all assigned protocols, from conception and development, through the protocol lifecycle, to study closure.
• Develops, assembles and reviews clinical trial documents.
• Develop new and review completed internal research proposals, abstract submissions, poster presentations and manuscript drafts.
• Collects, distributes and files regulatory documents.
• Develop and submit protocol actions for clearance within the NIH Protocol Tracking and Management System.
• Conduct quality assurance activities in preparation for regulatory audits by FDA, NIH, pharmaceuticals and others.
• Communicate with IRB and NIH Clinical Center for protocol approval.
• Prepare and submit documentation for regulatory bodies in support of clinical trials.
• Manage, track and report regulatory activities for all assigned protocols, from conception and development, through the protocol lifecycle, to study closure.
• Reviews and recommends changes to clinical trial documents.
• Review completed protocol documentation including schemas, patient calendars and teaching aids and recommend changes.
• Review completed clinical research informed consent and other ethics and regulatory related documentation and recommend changes.
• Review completed standard operating procedures (SOPs) for the clinical study and recommend changes.
• Review completed study reports and status updates, including amendments, audits and other administrative documentation and recommend changes.
• Review completed IND and IDE safety, clinical study reports and other regulatory correspondences, including initial submissions, information requests, amendments, and annual reports and recommend changes.
• Reviews clinical research protocols and related documentation throughout the developmental process, and prior to submission for accuracy, consistency, and completeness and recommends changes as needed.
• Reviews and maintains trial related documents and operational procedures.
• Maintain all study documentation to include investigator qualifications, trial logs, and safety reports and review for accuracy and completeness.
• Review records of all protocols and study applications, safety reports, annual reports and correspondence for accuracy and completeness.
• Review study protocols, and amendments, reviews, reports, and other necessary forms for accuracy and completeness.
• Review for accuracy and submit study safety reports and other regulatory correspondences, including initial submissions, information requests, amendments, and annual reports.
• Review for accuracy and completeness adverse event files and prepare reports in accordance with Institutional Review Board (IRB) processes and policies.
• Maintain all regulatory trial documentation including maintaining a complete and up-to-date Regulatory Binder for each trial, documentation of investigator qualifications, trial logs and safety reports and review for accuracy and completeness.
• Collects, distributes and submits regulatory documents.
• Develop and submit protocol actions for clearance within the NIH Protocol Tracking and Management System.
• Conduct quality assurance activities in preparation for regulatory audits by FDA, NIH, pharmaceuticals and others.
• Communicate with IRB and NIH Clinical Center for protocol approval.
• Prepare and submit documentation for regulatory bodies in support of clinical trials.
• Manage, track and report regulatory activities for all assigned protocols, from conception and development, through the protocol lifecycle, to study closure.
• Work with the Institutional Review Board (IRB) to keep abreast of new guidance related to protocol and informed consent submissions for both initial reviews and amendments,
• Develops training plans and trains staff on the proper techniques for protocol submission.
• Maintain documentation of clinical research training of staff.
• Meet with investigators and advise them of the documentation and approvals they will need to initiate a clinical study based on the type, location and complexity of the proposal.
• Educate research staff regarding relevant aspects of regulatory process including requirements of protocol development, conduct of research trials, regulatory change, IRB and FDA submission requirements, radiation safety requirements, ethics clearances, and technology transfer.
• Organize regulatory protocol meetings and/or reports, as well as attend other research team staff meetings; interact closely with the research clinical team and other staff involved in protocol management; guide the protocol navigation process.

• Association of Clinical Research Professionals Certified Professional (ACRP-CP)
• Association of Clinical Research Professionals (ACRP)
• Certified Clinical Research Professional (CCRP)
• Certified Clinical Research Coordinator (CCRC)
• Certified Clinical Research Associate (CCRA)

• Miscellaneous Health Medical Professions
• Nursing
• Biology
• Multi-Disciplinary or General Science
• Health and Medical Preparatory Programs
• General Medical and Health Services
• Neuroscience
• Health and Medical Administrative Services
• Cognitive Science and Biopsychology
• Miscellaneous Biology

• Clinical Trial Management System (CTMS)
• Electronic Medical Records System
• Electronic Data Capture System

• Liaising with regulatory authorities
• Training clinical trial site staff
• Previous clinical trial work
• Phase I or II experience
• Regulatory compliance
• Protocol development
• Protocol navigation
• Regulatory affairs
• Clinical Research
• IRB submissions
• Clinical Trials
• On-site visits
• Data Integrity
• Research
• ICH/GCP
• Strong writing skills with experience writing clinical research protocols

Laboratory Technician for NIH/NINDS/Viral Immunology and Intravital Imaging Section (VIIIS) to perform a variety of laboratory techniques and procedures, especially managing mice colonies.

• Work products and documents related to performing laboratory techniques and procedures, including handling mice and infectious agents, performing immune cell isolations, immunohistochemistry, tissue sectioning, fluorescence and bright field microscopy. – Daily
• Clean Equipment – Weekly
• Work products and documents related to performing digital flow cytometry, ELISAs, DNA/RNA isolations, PCR, RT-PCR, quantitative PCR and Western blots – Weekly
• Work products and documents related to working with staff on the maintenance of transgenic mouse colony, cell lines, logs and database. – Daily
• Work products and documents related to inventory supplies and equipment; prepare purchase requests. – Weekly

• Perform a variety of laboratory techniques and procedures, including handling infectious agents, performing immune cell isolations, immunohistochemistry, tissue sectioning, fluorescence and brightfield microscopy 1
• Work with staff on the maintenance and screening of transgenic mouse colony 2
• Work with staff on the maintenance of laboratory cell lines 3
• Plans, executes, and arranges laboratory experiments, new techniques and procedures; and performs laboratory techniques relating to scientific research.
• Perform digital flow cytometry, ELISAs, DNARNA isolations, PCR, RT-PCR, quantitative PCR and Western blots
• Work with staff on the maintenance of laboratory logs and databases as well as prepare inventory of laboratory supplies and equipment, make recommendations, and prepare purchase requests
• Operates laboratory machines and instruments; and prepares specimens and equipment for use.
• Prepare materials and equipment for experiments.
• Process and organize multiple samples simultaneously.
• Work with a variety of routine and specialized laboratory instruments and equipment in the laboratory.
• Ensure that all specimens and equipment necessary for experiments are available and in good order.
• Prepare specimens and equipment for use in the laboratory.
• Performs sample management and storage.
• Store new samples, update database, retrieve samples with proper authorization.
• Perform processing, description and analysis of samples.
• Work with staff to implement storage and distribution of biological samples for future scientific research.
• Analyzes, documents and reports on all procedures performed.
• Convey and discuss research results with team lab members.
• Collect and enter research data into laboratory notebooks and databases.
• Collect data and prepare for analysis and interpretation.
• Maintains inventory of laboratory supplies.
• Ensure that supplies and consumables are ready and on hand as necessary for maximum efficiency in the laboratory.
• Cleans and sterilizes instruments, glassware and equipment.
• Ensure that adequate clean inventory is available for immediate usage.
• Plan execute and arrange laboratory experiments, new techniques and procedures; and performs laboratory techniques relating to scientific research.
• Perform fundamental procedures required for research projects.
• Perform a variety of laboratory techniques and procedures.
• Plan and execute experiments for in vitro and in vivo studies, including cell culture, Western blotting and immunofluorescence/immunohistochemistry.
• Perform experiments on samples according to protocols.
• Perform routine experiments and tests; follow established procedures and protocols.
• Maintains inventory of laboratory supplies and initiates purchase orders.
• Work with staff to maintain stocked supplies and records of working reagents, including fixatives, buffers, solvents and staining.
• Ensure that reagents are made correctly and that expired reagents or defective products are replaced to ensure validity of results.
• Order and maintain laboratory supplies, reagents and equipment.
• Performs routine equipment maintenance.
• Assist in troubleshooting and calibrating various laboratory equipment and instruments.
• Plan execute and arrange laboratory experiments, new techniques and procedures; and performs laboratory techniques relating to scientific research.
• Perform a variety of laboratory techniques and procedures.
• Plan and execute experiments for in vitro and in vivo studies, including cell culture, Western blotting and immunofluorescence/immunohistochemistry.
• Perform routine experiments and tests; follow established procedures and protocols.
• Analyzes, documents and reports on all procedures performed and produces detailed reports for use by senior staff.
• Collect, analyze and interpret data; prepare summaries and reports based on results and findings.
• Record details of experimental procedures, results and protocols.
• Performs advanced equipment maintenance.
• Assist in troubleshooting and calibrating various laboratory equipment and instruments.
• Trains staff in performing routine laboratory tests and procedures.
• Provide technical help and expertise to lab members.
• Work with staff to monitor and ensure that appropriate laboratory safety courses and certifications for staff are up to date.

• Bachelor’s degree in Biology, Life Sciences or a related discipline
• Our Field of Study is Neuroimmunology

• Neuroscience

• NIH POTS
• Microsoft Outlook, Word, Excel, and Powerpoint

• Perform a variety of laboratory techniques and procedures, including handling infectious agents, performing immune cell isolations, immunohistochemistry, tissue sectioning, fluorescence and brightfield microscopy
• Maintain laboratory cell lines
• Maintain and screen transgenic mouse colony

The contractor will independently provide support services to satisfy the overall operational objectives of the National Institute on Aging in the Center for Alzheimer’s and Related Dementias. The primary objective is to provide services and deliverables through performance of support services.

• Prepare summaries and reports based on project progress and results; interact with other laboratories affiliated with the Center for Alzheimer’s and Related Dementias, both within NIH and outside of NIH – Weekly

• Work products and documents related to the monitoring of staff responsible for developing, installing and maintaining scientific projects – Quarterly 

• Work products and documents related to providing project updates; attend and participate in staff meetings; prepare presentations for staff discussion – Weekly

• Work products and documents related to the monitoring of ongoing scientific projects – Monthly

• Develop, update, and maintain information databases on Google Drive; provide document retrieval support.

• Researches and evaluates the operation of the organization’s scientific programs. 

• Work with staff on existing projects and/or the development, initiation and execution of new project initiatives. 

• Facilitate biospecimen acquisition, shipment, storage, tracking and distribution.

• Researches, interprets and summarizes background materials from a variety of scientific sources. 

• Review and summarize materials and data; gather and coordinate information for review; conduct data entry and file maintenance; edit and/or prepare text, data and charts. 

• Compiles data and creates and prepares graphs, slides and presentations. 

• Meet with leadership on a regular basis to provide oral reports and discuss the status of on-going projects and to receive new assignments 

• Performs logistical planning of various scientific meetings, lectures, workshops. 

• Work with staff and awardee staff to plan and execute communications and training programs.

• Take and compile comprehensive notes and organize and edit content of meeting reports.

• Attend and participate in multidisciplinary research team meetings and functions.

• Prepare for a variety of information exchanges with public and private sector science colleagues working on research, programs, and policy related to research program priorities.

• Plans, organizes and participates at a senior level in technical meetings and consultations. 

• Prepare briefing materials and summaries of meetings, workshops, and conferences.

• Reviews and evaluates the performance of the organization. 

• Analyze program activities to identify issues and develop recommendations for improvement 

• Develop and update project plans to accurately reflect milestones and resources for assigned or self-initiated projects 

• Develop and implement a comprehensive documentation procedure for projects, and portfolio monitoring activities 

• Identify operational and technical problems; work with staff to identify a recommended action plan and solutions. 

• Analyzes existing scientific programs and makes recommendations for improvement. 

• Analyze proposed research plans, short and long-term goals and objects for research projects via development and tracking of project work plans 

• Prepare, a variety of routine and special reports on the research goals, current activities, accomplishments, and strategic planning efforts.

• Provide scientific and management support to staff on planning and implementation of projects, including setting priorities, managing assigned tasks, monitoring project status, reviewing deliverables, and providing status updates.

• Review short and long range planning proposals to ensure alignment with organizational objectives and mission.

• Develops and prepares various scientific reports. 

• Perform a variety of quantitative and qualitative assessment and evaluation activities involved in collection, organization, analysis, preparation, processing and reporting of scientific information.

• Collaborate with staff on the planning, implementation, coordination and evaluation of programs and initiatives in the assigned specialty area of research.

• Develops and implements new scientific programs in order to fulfill organizational goals and objectives. 

• Develops and maintains clinical database. 

Certifications & Licenses:

• PhD in relevant scientific discipline (neuroscience, genetics, biology) 

   

Field of Study:

• Genetics 

 

Software:

• Microsoft Office Suite 

 

Skills:

• Excellent analytical, organizational, and time management skills 

• Flexibility and adaptability 

• Strong communication skills, both oral and written 

• Willingness to learn new skills and information. 

• Team-player and willing to help others.

Support the Principal Investigator of ANPL with laboratory organization, administrative tasks, and assuring adherence NIH guidelines and policies for clinical research.

• Meet with lab members to present updates – Ad-Hoc
• Attend lab staff and relevant clinical research meetings and presentations. – Weekly
• Meet with Principal Investigator to assist with recruitment process of new lab staff, including but not limited to, fellow trainees. – Ad-Hoc
• Provide purchase order-related documents for equipment, supplies, software, etc. at PI’s request. – Ad-Hoc
• Provide results of lab equipment inspections, lab safety audits, and lab staff training compliance at the PI’s request. – Ad-Hoc

The contractor will independently provide support services to satisfy the overall operational objectives of our long-read sequencing group at the Center for Alzheimer’s and Related Dementias.

• Work products and documents related to identifying/recommending resolutions to discrepancies and/or appropriate data use, record, or report – Ad-Hoc
• Work products and documents related to recording daily experiments and results, preparing reports, spreadsheets, and slides for presentation and/or publications – Ad-Hoc
• Work products and documents related to maintaining the laboratory’s supplies, equipment, and experimental records. – Ad-Hoc Assist in troubleshooting and calibrating various laboratory equipment and instruments 
• Lead work to optimize DNA and RNA isolation protocols for cell, blood, and tissue samples for long-read sequencing

• Provides technical experience needed to assist in studying the basic principles of plant and animal life.
• Perform fundamental procedures required for research projects related to long-read sequencing.
• Perform a variety of laboratory techniques and procedures.
• Perform experiments on samples according to sequencing protocols. 
• Perform routine experiments and tests; follow established procedures and protocols.
• Convey and discuss research results with team lab members.
• Update and maintain written laboratory records of the work. 
• Collect and enter research data into laboratory notebooks and databases.
• Assemble and format test results.
• Maintain and update laboratory notebooks and databases; and enter experimental data into spreadsheet and conduct statistical analysis. 
• Collect data and prepare for analysis and interpretation. 
• Prepare results and conclusions in written, tabular, and graphic form. – Interpret results of initial analysis to reveal conclusions and shortcomings. 
• Work with staff on performing various experiments and procedures related to long-read sequencing of DNA and RNA samples. 
• Provide support to laboratory staff in establishing and optimizing SOP’s and protocols for processing long-read data. 
• Perform library preparation of samples for long-read DNA and RNA sequencing.
• Assists with performing basic laboratory experiments and procedures.
• Store new samples, update databases retrieve samples with proper authorization. 
• Perform QC procedures necessary to ensure the accuracy of each test system, sample processing, storage and inventory or samples. 
• Perform processing, description, and analysis of samples. 
• Ensure that supplies and consumables are ready and on hand as necessary for maximum efficiency in the laboratory.  
• Provide a broad range of technical assistance to laboratory members. 
• Keep accurate records of daily experiments and results, including research documentation. 
• Prepare reports, online spreadsheets and slides for presentation and/or publication; assist in writing and editing scientific manuscripts. 
• Attend weekly group meetings and present on ongoing research and findings.
• Prepares, organizes and maintains various lab samples, supplies, and equipment.
• Prepares materials and equipment for experiments.
• Process and organize multiple samples simultaneously.
• Work with a variety of routine and specialized laboratory instruments and equipment. 
• Ensure that all specimens and equipment necessary for experiments are available and in good order.
• Prepare specimens and equipment for use in the laboratory.
• Perform processing, description, and analysis of specimens. 
• Ensure that supplies and consumables are ready and on hand as necessary for maximum efficiency in the laboratory.
• Order and maintain laboratory supplies, reagents, and equipment.
• Monitor equipment performance and maintenance schedules. 
• Coordinate general laboratory maintenance, including equipment upkeep and calibration. 
• Operate and maintain instrumentation for long-read sequencing of DNA and RNA samples. Learns new laboratory techniques and procedures.
• Perform fundamental procedures required for research projects.
• Perform a variety of laboratory techniques and procedures.
• Perform routine analysis and tests on specimens in the laboratory. 
• Assist in troubleshooting and calibrating various laboratory equipment and instruments.
• Lead work to optimize DNA and RNA isolation protocols for cell, blood, and tissue samples for long-read sequencing.

Certifications & Licenses:

• Bachelor’s in science or Related Field 
• Minimum of four (4) years of related experience

 

Field of Study:

• Biology 

 

Software:

• MS Office 

   

• Experience performing routine laboratory analyses and procedures.
• Knowledge of proper laboratory disposal methods and procedures.
• Strong Communication, both oral and written

MUST have at least 2 years of managing mice colonies experience.

 

MUST have managing mice colonies experience.

• Work products and documents related to performing laboratory techniques and procedures, including handling mice and infectious agents, performing immune cell isolations, immunohistochemistry, tissue sectioning, fluorescence, and bright field microscopy. – Daily 
• Clean Equipment – Weekly 
• Work products and documents related to performing digital flow cytometry, ELISAs, DNA/RNA isolations, PCR, RT-PCR, quantitative PCR and Western blots – Weekly 
• Work products and documents related to working with staff on the maintenance of transgenic mouse colony, cell lines, logs, and database. – Daily 
• Work products and documents related to inventory supplies and equipment; prepare purchase requests. – Weekly 
• MUST have mice colonies management experience. – Daily

• Plans, executes, and arranges laboratory experiments, new techniques, and procedures; and performs laboratory techniques relating to scientific research.  
• Work with staff on the maintenance of laboratory logs and databases as well as prepare inventory of laboratory supplies and equipment, make recommendations, and prepare purchase requests.
• Operates laboratory machines and instruments; and prepares specimens and equipment for use. 
• Prepare materials and equipment for experiments. 
• Process and organize multiple samples simultaneously. 
• Work with a variety of routine and specialized laboratory instruments and equipment in the laboratory. 
• Ensure that all specimens and equipment necessary for experiments are available and in good order.
• Prepare specimens and equipment for use in the laboratory. 
• Performs sample management and storage. 
• Store new samples, update the database, and retrieve samples with proper authorization. 
• Perform processing, description and analysis of samples. 
• Work with staff to implement storage and distribution of biological samples for future scientific research.
• Analyzes, documents and reports on all procedures performed. Convey and discuss research results with team lab members. Collect and enter research data into laboratory notebooks and databases. Collect data and prepare for analysis and interpretation. Maintains inventory of laboratory supplies. Ensure that supplies and consumables are ready and on hand as necessary for maximum efficiency in the laboratory. Cleans and sterilizes instruments, glassware and equipment. Ensure that adequate clean inventory is available for immediate usage. Plan execute and arrange laboratory experiments, new techniques and procedures; and performs laboratory techniques relating to scientific research. Perform fundamental procedures required for research projects. Perform a variety of laboratory techniques and procedures. 
• Perform experiments on samples according to protocols. 
• Perform routine experiments and tests; follow established procedures and protocols. 
• Maintains inventory of laboratory supplies and initiates purchase orders. 
• Work with staff to maintain stocked supplies and records of working reagents, including fixatives, buffers, solvents, and staining. 
• Ensure that reagents are made correctly and that expired reagents or defective products are replaced to ensure the validity of results. 
• Order and maintain laboratory supplies, reagents, and equipment. 
• Performs routine equipment maintenance. 
• Assist in troubleshooting and calibrating various laboratory equipment and instruments. 
• Plan execute and arrange laboratory experiments, new techniques, and procedures; and perform laboratory techniques relating to scientific research. 
• Perform a variety of laboratory techniques and procedures. 
• Plan and execute experiments for in vitro and in vivo studies, including cell culture, Western blotting, and immunofluorescence/immunohistochemistry. 
• Perform routine experiments and tests; follow established procedures and protocols. 
• Analyzes, documents, and reports on all procedures performed and produces detailed reports for use by senior staff. 
• Collect, analyze, and interpret data; prepare summaries and reports based on results and findings. 
• Record details of experimental procedures, results, and protocols. 
• Performs advanced equipment maintenance. 
• Assist in troubleshooting and calibrating various laboratory equipment and instruments. 
• Trains staff in performing routine laboratory tests and procedures. 
• Provide technical help and expertise to lab members. 
• Work with staff to monitor and ensure that appropriate laboratory safety courses and certifications for staff are up to date.

Certifications & Licenses:

• Bachelor’s degree in Biology, Life Sciences, or a related discipline 
• Our Field of Study is Neuroimmunology 

Field of Study:

• Neuroscience

 

Software: 

• NIH POTS 
• Microsoft Outlook, Word, Excel, and PowerPoint 

 

Skills:

• Perform a variety of laboratory techniques and procedures, including handling infectious agents, performing immune cell isolations, immunohistochemistry, tissue sectioning, fluorescence, and brightfield microscopy.
• Maintain laboratory cell lines.
• Maintain and screen transgenic mouse colony.