Office Coordinator

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH). 

Benefits We Offer: 

• 100% Medical Dental & Vision Coverage for Employees​
• Educational Benefits for Career Growth​
• Paid Time Off (Including Holidays) ​
• Employee Referral Bonus ​
• 401K Matching​
• Flexible Spending Accounts:
  • Healthcare (FSA)
  • Parking Reimbursement Account (PRK)
  • Dependent Care Assistant Program (DCAP)
  • Transportation Reimbursement Account (TRN)

 

Axle is seeking an Office Coordinator for our new office in Frederick, MD. This individual will be responsible for maintaining a pleasant corporate environment for our staff, ad-hoc administrative duties, and be given the opportunity to have a hand in people operations. 

 

Responsibilities:

 

• Maintain presence at the reception area to ensure effective communication and a professional image. 
• Manage office services by organizing office operations and procedures. This includes overseeing conference room reservations, meeting room setup, technology assistance, managing mail delivery, approval for catering, visitor greeting and access, employee engagement events and activities. 
• Oversee facilities and manage building management coordination. Prepare and maintain office seating charts, move requests, floor plans and spreadsheets. Assist with coordination and setup of additional facility space when required, including coordinating with various suppliers, building management, infrastructure and furniture procurement, etc. 
• Coordinate a pleasant new hire experience and assure employee security access is initiated upon hire and maintained as necessary via an electronic building security system.  
• Manage supply vendors, including negotiating price and tracking inventory for office and kitchen supplies
• Maintain internal company data through proprietary systems 
• Assist Human Resources and Recruitment teams with administrative functions, candidate identification, and coordinating with new hires
• Assist with data cleansing and maintenance in recruitment and ERP systems such as Microsoft Dynamics and Greenhouse
• Participate in the active sourcing of key personnel for open positions using recruitment tools such as LinkedIn Recruiter
• Establish effective working relationships with all levels of the organization

 

Qualifications: 

 

• Associate’s degree or equivalent experience in a related field. 
• A minimum of 1 year of experience serving as an office administrator in a business setting, providing executive support.
• Knowledge of Microsoft Office Suite 
• Superb written and verbal communication
• Excellent organizational skills
• Aptitude for learning new technology  
• A positive “can-do” attitude
• Ability to be on site five days per week during business hours 
• Experience with ERP and ATS systems such as Microsoft Dynamics and Greenhouse is a plus.